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Troop/Committee Positions Available

Scoutmaster (SM) - Filled

The Scoutmaster is selected and recruited by the Troop Committee and approved by the Charter Organization Representative. The Scoutmaster must be at least 21 years of age. Serves at the satisfaction of the Troop Committee and the Charter Organization Representative.

Reports to: Troop Committee Chair

Duties:

  • Train and guide the Troop's Junior Leaders.
  • Work with other responsible adults to bring Scouting to the boys.
  • Use the methods of Scouting to achieve the Aims of Scouting.
  • Meet regularly with the Patrol Leaders Council (PLC) for training and coordination in planning Troop activities.
  • Attend all Troop meetings, or if necessary arrange for a qualified adult substitute.
  • Attend Troop Committee meetings.
  • Attend all camp outs or arrange for a qualified adult substitute.
  • Attend monthly district Roundtable or arranges for a qualified adult substitute.
  • Attend Eagle boards of review and introduce the Troop's Eagle candidates or arrange for a qualified adult substitute.
  • Conduct scoutmaster conferences for all rank advancements or delegate to a qualified Assistant Scoutmaster (ASM).
  • Delegate responsibilities to other adults (assistants and troop committee).
  • Coordinate annual elections for Troop junior leaders with the Patrol Leaders Council (PLC).
  • Coordinate an annual Junior Leaders Training program with the Patrol Leaders Council (PLC)
  • Coordinate an annual planning meeting with the Patrol Leaders Council (PLC) to plan the next years Troop activities. Present this plan to Troop Committee for approval.
  • Make it possible for each scout to experience at least 10 days and nights of camping each year.
  • Build a strong program by using proven methods presented in Scouting literature.
  • Attend Scoutmaster Fundamentals (ACORN) and Woodbadge training.
  • Conduct all activities under qualified leadership, safe conditions, and under the policies of the chartered organization and the Boy Scouts of America.
  • Maintain a close relationship with the Charter Organization Representative and the Troop Committee Chairperson.

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Assistant Scoutmasters (ASM) - Available

Assistant Scoutmasters are selected by the Scoutmaster with assistance of the Troop Committee. They serve at the satisfaction of the Scoutmaster and the Troop Committee. They may be 18 years old, but at least one must be 21 or older.

Reports to: Scoutmaster

Duties:

  • Assist the Scoutmaster with his/her responsibilities.
  • Attend Troop meetings and outings.
  • Become trained for the position to include Scoutmaster Fundamentals Training and Outdoor Leader Training (ACORN)
  • Woodbadge Training is highly recommended.
  • Fill in for Scoutmaster when required.
  • In addition to the above duties several ASMs have additional responsibilities in specific areas as assigned by the Scoutmaster:
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    • ASM - Baden Powell Program - work with new scouts to help them make a smooth transition into the Troop and advance to First Class in a reasonable time. This involves working with the PLC and the ASPL for New Scouts. Also works closely with Troop Instructor, Troop Guides, and Advancement Coordinator to facilitate scout advancements.
    • ASM - Meetings - Provide guidance to SPL in keeping Troop meetings on schedule and organized.
    • ASM - High Adventure - Acts as a mentor to the Venture Patrol (older scouts) to promote and execute a quarterly High Adventure outing.
    • ASM - OA - Encourage membership in the Order of the Arrow (OA) and coordinate annual OA elections. Must be an OA member.
    • ASM - Troop Junior Leader Advisor - Act as a mentor to Troop Junior Leaders.
    • ASM - Patrol Advisor - Act as a mentor to Patrol Leader and serve as a resource to the patrol.
    • ASM - Life to Eagle Advisor - See description under committee positions. This could be a Troop Committee or Asst. Scoutmaster position.
    • Tour Leader - This is a trained, uniformed adult over 21 who is appointed by the Scoutmaster to be the adult responsible for any given outing/activity. Normally this person would be an Asst. Scoutmaster (ASM) although this is not required. Completing the following courses or the equivalent would constitute being trained: Fast Start, New Leader Essentials, SM and ASM Basic Training, and Intro to Outdoor Leader Skills. This course syllabus is commonly referred to as Acorn training in the Mission Peak District.

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Committee Chair (CC) – Filled

The Troop Committee Chair (CC) is selected by the Charter Organization Representative (COR) to organize the Troop Committee.

Reports to: Charter Organization Representative

Duties:

  • Maintain a close relationship with Charter Organization Representative, keeping this key person informed of the needs of the Troop which must be brought to the attention of the district and council.
  • Meet with the Scoutmaster on policy matters relating to the Boy Scout program and the chartered organization.
  • Supervise Troop Committee operation by:
  • Conducting monthly committee meetings.
  • Assigning and delegating duties to and training committee members.
  • Planning for Troop charter review, recruiting, and registration.
  • Recognize the need for more patrols and see that new patrols are formed as needed.
  • Approving bills before payment by the Troop Treasurer.
  • Attend Boy Scout leader basic training, monthly roundtables, and training as required.
  • Work with the Scouting coordinator to provide adequate and safe facilities for Troop meetings.
  • Assume active direction of the Troop, if the Scoutmaster is unable to serve, until a successor is recruited and commissioned.
  • Develop and maintain strong Troop / Pack relationships sharing with the Pack committee the need for graduations into the troop.
  • Work closely with the unit commissioner and other Troop and pack leaders in effecting a smooth transition of Webelos Scouts into the troop.
  • Support the policies of the BSA Organize the Troop Committee to see that all functions are delegated, coordinated, and completed.
  • Ensure the troop adheres to the policies of the Chartered Organization and the Boy Scouts of America.
  • Prepare troop committee meeting agendas.
  • Call, preside over, and promote attendance at monthly troop committee meetings and any special meetings that may be called.
  • Ensure troop representation at monthly district Roundtable.
  • Recruit top-notch, individuals for adult leadership.
  • Become trained for position to include Troop Committee Training and Scoutmaster Fundamentals.
  • Encourage adult leaders to get trained.
  • Arrange for charter review, re-charter annually and plan charter presentation.

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Committee Vice Chair – (OPEN) - Available

Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair and the Troop Committee

Duties:

  • Attends all Troop Committee meetings.
  • Assisting the committee chair as needed.
  • Work with the chartered organization representative to provide adequate and safe facilities for Troop meetings.
  • Appoint a committee member or other registered adult to be responsible for Youth protection training.
  • Approving bills before payment by the Troop Treasurer.
  • Assign and delegate duties to other committee members and leaders.
  • Attend Boy Scout leader basic training, monthly roundtables, and training as required.
  • Cooperate with the Fundraising Chairman on council-approved money-earning projects so the Troop can earn money for materials and equipment.
  • Fills in when the Committee Chairman is not available.
  • Support the policies of the BSA.

Reports to: Committee Chair (CC)

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Treasurer – Filled

The Troop Treasurer maintains all troop finances, collects dues and fees, and pays troop bills. Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair and the Troop Committee.

Reports to: Committee Chair

Duties:

  • Handles all troop funds. Pay all bills on recommendation of the Scoutmaster and authorization of the Troop Committee.
  • Help the Committee Chairman and the Scoutmaster establish a sound financial program for the Troop with a Troop budget plan.
  • Provides a treasurer’s report at each Troop Committee meeting.
  • Maintains a written budget for Troop expenses and provides account statements as requested.
  • Prepares financial records for annual audit.
  • Maintains the Troop savings and checking accounts, and keeps appropriate records related to troop funds.
  • Supervise Scout Accounts, tracks individual Scout camp fund accounts.
  • Work with Re-charter Coordinator to collect and record annual dues.
  • Work with Fund Raising Coordinator to account for monies earned during fund raisers and track scout account credits earned.
  • Work with Membership Coordinator to process registration of new scouts and adult leaders.
  • Work with Outdoor/Activity Coordinator to make necessary payments for camping/activity reservations.
  • Collect Summer Camp payments and remit funds to council office for camp reservations/payments in a timely manner.
  • Needs to attend most troop meetings.
  • Coordinates the payment of all bills.
  • Provides a list of Scouts who are delinquent in their camp fund or are behind in payment of dues at each committee meeting.
  • Works with the fundraising committee with respect to the placement of incoming funds.
  • Critiques Troop expenditures and purchases.
  • Works with the Troop Scribe to coordinate and compare Scout trip payment status.
  • Report to the chartered organization as needed on the financial condition of the Troop.
  • Support the policies of the BSA

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Secretary – Filled

The Secretary is responsible for keeping minutes of Troop Committee meetings and to handle troop correspondence. Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair and the Troop Committee.

Reports to: Committee Chair

Duties:

  • Attend all troop committee meetings, record the minutes, with special emphasis on decisions made, actions taken, and policy made.
  • Transcribe and distribute copies of the minutes to all registered adult leaders as soon as possible following the committee meeting to ensure members have time to follow up on action items.
  • Provide electronic copy of meeting minutes to troop web master for posting on troop web site.
  • Send out committee meeting notices.
  • Handles publicity (Flyers, Signs, Posters, Banners, Newsletters)
  • At each meeting, report the minutes of the previous meeting.
  • Handle troop correspondence as needed.
  • Keep informed of all Boy Scouting literature, materials, records, and forms to help leaders function effectively. Help new leaders by telling them what resources are available.
  • Gathers articles and coordinates the publication and distribution of the Troop newsletter to all committee members and additional interested parties (list maintained by Advancement Chairperson in Troopmaster).
  • Prepares, duplicates and distributes fliers as necessary.
  • Handle all correspondence for the Troop. Prepares (obtaining appropriate signature/s) and sends letters and thank you notes.
  • Trains and supervises the Troop Historian.
  • Support the policies of the BSA

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Advancement Coordinator – Filled

The Advancement Coordinator maintains troop advancement records and promotes rank advancement. Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair, Scoutmaster, and the Troop Committee.

Reports to: Committee Chair

Duties:

  • Encourages Scouts to advance in rank.
  • Arrange troop boards of review and courts of honor.
  • Train Committee Members to conduct troop board of reviews for Tenderfoot to Life ranks.
  • Attend Troop Committee meetings and report as needed.
  • Should attend most Troop meetings.
  • Provides an update report at each Troop Committee meeting.
  • Maintain a merit badge counselor list.
  • Have a working knowledge of the Boy Scout advancement program.
  • Make a prompt report on the correct form to the council service center when a troop board of review is held. Secure badges and certificates as required.
  • Work closely with Scoutmaster and the Baden Powell Assistant Scoutmaster to keep them informed on advancement needs of scouts.
  • Work closely with Eagle Advisor to request congratulatory letters for Eagle courts of honor.
  • Work closely with Database Coordinator to ensure TroopMaster data is accurate and timely.
  • Keep records of troop advancement and attendance at troop activities in TroopMaster program.
  • Arranges Boards of Review for rank advancements (except Eagle Rank) prior to Troop Courts of Honor.
  • Conducts a Board of Review with each Scout at least annually to review advancement information and Troop involvement. Coordinates with Eagle Rank Advisor for Life Rank Scouts.
  • Annually, in February, provides the Committee Chairman with the advancement records status that will be used during the recharter process.
  • Provides Activities Chairperson with information for Court of Honor program.
  • Purchases and coordinates the distribution of awards, recognitions, and Service Stars.
  • Maintains all data in Troopmaster; such as personal data and years of service on all registered youth and adults, advancement data on registered youth, Troop merit badge counselor data, leadership position data, plus data on additional interested parties.
  • Gathers data from other Troop leaders for entering into Troopmaster as required or appropriate.
  • After each Court of Honor, provides Scoutmaster with updated copy of Troopmaster data.
  • Trains and supervises the Troop Librarian, including overseeing the acquisition of merit badge pamphlets.
  • Support the policies of the BSA

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Membership Coordinator – Available

Works closely with Webelos Den Leaders and Cub Masters encouraging Webelos scouts to make the transition into Boy Scouts. Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair, Scoutmaster, and the Troop Committee.

Reports to: Committee Chair

Duties:

  • Maintain contact with local Cub Pack leaders to provide crossover continuity  
  • Encourage Den Chiefs and promote Den Chief Training.
  • Invite Webelos dens to visit the troop and attend annual Webelos camp out. Coordinate schedule of visits with Scoutmaster.
  • Greet visitors at troop meetings, introduce them to troop youth and adult leaders, and help them understand how to join the troop. Answer any questions they may have about troop operations.
  • Make sure prospective troop members (adult & youth) receive the necessary information and forms needed to register in the troop and to sign-up for Summer Camp.
  • Ensure registration paperwork is properly completed and routed to appropriate adult leaders.
  • Work with Treasurer to collect dues as required.
  • Should attend most Troop meetings and be prepared to welcome visitors and provide information about the troop and how to join.
  • Coordinate with Cub Master and Scoutmaster to ensure troop attendance and participation in Webelos bridging ceremony.
  • Work with the Scoutmaster to make sure new scouts are assigned to a patrol and welcomed by the patrol.
  • Maintain contact with parents of new scouts during the first few months after joining to make sure their questions are answered and their concerns are addressed.
  • Coordinate a "Fast Start" training each year in the spring for new adults.
  • Contact inactive Scouts and encourage them to become active again.
  • Report to Troop Committee as needed at committee meetings.

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Outdoor/Activities Coordinator – Filled

Secures reservations for troop activities/camp outs, coordinates transportation, process Tour Permits and necessary paperwork required to conduct the outdoor program. Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair, Scoutmaster, and the Troop Committee.

Reports to: Committee Chair

Duties:

  • After the PLC's annual calendar has been approved by the Scoutmaster and Troop Committee this person will work closely with the Scoutmaster to make necessary reservations to accommodate the planned activities.
  • Secure permission and reservations to use camping sites and facilities.
  • Coordinates with the Treasurer to ensure camping fees are paid.
  • Maintain map library for use in making copies for camp out drivers.
  • Secure Tour Permits for all troop activities.
  •  
  • Attend Troop meetings when Permission Slips are due and collect Permission Slips.
  • Serve as transportation coordinator for troop outings.
    • Ensure enough drivers are available for each outing.
    • Prepare maps and driving directions for drivers.
    • Publish a driving roster for each outing.
    • Identify emergency contact person for each trip.
    • Keep Tour Leaders Binder updated and in the hands of the Tour Leader for each outing. This includes the annual update of Medical Forms prior to Summer Camp.
    • Work with Database Coordinator to ensure council has updated drivers/vehicle list for Tour Permits.
  • Promote attendance at troop camp outs, district/council activities (camporees, expos, camporall, etc.), and summer camp to reach the goal of one outing per month.
  • Promote the National Camping Award.
  • Keeps the "Outdoors Code" in mind when dealing with exceptions to normal practices.
  • Keep Tour Leader(s), Scoutmaster, and Committee Chair updated on any issues or potential problems.
  • Report to the Troop Committee at each meeting.

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Equipment Coordinator (Adult Quartermaster) Filled

Responsible for procurement and maintenance of troop equipment;  Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair, Scoutmaster, and the Troop Committee

Reports to: Committee Chair

Duties:

  • Provides an update report at each Troop Committee meeting as needed.
  • Supervise and help the troop procure, repair, and replace camping equipment.
  • Work with Troop Quartermaster on inventory and proper storage and maintenance of all troop equipment.
  • Make periodic safety checks on all troop camping gear, and encourage the troop in the safe use of all outdoor equipment.
  • Work closely with Scoutmaster, SPL, and Quartermaster to ensure proper equipment is available for each outing.
  • Maintains the Troop trailer, and an inventory of Troop property
  • Coordinates the distribution and collection of supplies to patrols for Scouting events and activities.
  • Ensures that all damaged or lost equipment is repaired or replaced. For damage that is beyond normal wear and tear, ensures that the responsible person or party repairs or replaces the damaged or lost equipment.
  • Order and purchase additional equipment as necessary. Has any Troop expenditure in excess of $50.00 pre-approved by the Troop Committee.
  • Support the policies of the BSA

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Fund Raising Coordinator Filled

Research and recommends fund raising projects to meet the troops financial needs;  Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair and the Troop Committee.

Reports to: Committee Chair

Duties:

  • Ensures all fund raising activity meets BSA guidelines.
  • Obtains Troop Committee approval for all fundraising projects.
  • Report to the Troop Committee as needed.
  • Maintain a liaison with the Scoutmaster and Committee Chair to avoid scheduling conflicts with other troop activities.
  • Delegates below responsibilities to Asst. Fund Raising persons for particular activity if appropriate.
  • Determine sustainable, repeatable fundraising event(s)
  • Determine fundraising opportunities in which the troop can and will participate
  • Coordinate the execution of all fundraising events
  • Work closely with the Popcorn Kernel and ensure the success of popcorn sales
    • Organizes scouts and parents to assist in fund raising activities.
    • Submits Money Earning Application to council office for all fundraising projects.
    • Tracks hours works and funds earned. Submits report to Asst. Treasurer for crediting Scout Accounts.

Asst. Fund Raising – Available

Organize and coordinate one or more fund raising activities as requested by Fund Raising Coordinator and approved by Troop Committee.

  • Coordinates activities with Fund Raising Coordinator.
  • Organizes scouts and parents to assist in fund raising activity.
  • Ensure a Money Earning Application is submitted to the council office for all fund raising projects.
  • Report to the Troop Committee as needed.
  • Track hours worked and funds earned. Submits report to Asst. Treasurer for crediting Scout Accounts.

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Chaplain – Available

Promote the pursuit of the 12th point of the scout law "A scout is reverent". Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair and Scoutmaster. A Scout's 'Duty to God' implies an active practice of religion. The Chaplain ensures that God remains central in troop activities.

Reports to: Committee Chair

Duties:

  • Provides a spiritual tone for troop meetings and activities.
  • Give guidance to the Chaplain Aid (a Scout position).
  • Promote regular participation of each member in the activities of the religious organization of his choice.
  • Coordinates visits to homes of Scouts in time of sickness or need.
  • Give spiritual counseling service when needed or requested.
  • Promote the pursuit of religious awards by all Scouts.
  • Coordinates with Chaplain Aid religious observations during scout activities.

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Database Coordinator Filled

Maintain database of troop members address, phone, E-mail, training, medical forms, vehicle list, and related documents. Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair and the Troop Committee.

Reports to: Committee Chair

Duties:

  • Updates Troop Roster when changes are made or new members are added.
  • Maintains records and database of Troop Resource Survey, Authorization To Treat Minor, and Vehicle List submitted by troop members.
  • Maintains records of training taken by adults.
  • Provide data required to complete Tour Permits to Outdoor/Activity Coordinator as needed.
  • Oversee maintenance of TroopMaster database with Asst. Database Coordinator.
  • Coordinate with other adult leaders to provide data as needed to accomplish their duties.

Asst. Database Coordinator – Available

Assist the Database Coordinator with maintaining database of troop records using TroopMaster program. Requires high speed Internet access and ability to load software onto home computer. Attention to detail is critical. This position works closely with the Database Coordinator and Advancement Coordinator. Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair and the Troop Committee.

Reports to: Committee Chair

Duties:

  • Updates TroopMaster records as needed utilizing Internet link to FTP site.
  • Maintains close working relationship with Database Coordinator and Advancement Coordinator to maintain database integrity.
  • Provide data required to complete Tour Permits to Outdoor/Activity Coordinator as needed.
  • At time of re-charter verify all data and make updates as necessary.
  • Assist in re-charter by preparing TroopMaster records for submittal to council office.
  • Coordinate maintenance of TroopMaster database with Advancement Coordinator.

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Training Coordinator – Available

The Training Coordinator is appointed by the Committee Chair and serves at the satisfaction of the Committee Chair and the Troop Committee.

Reports to: Committee Chair

Duties:

  • Ensure adults and scouts are made aware of training opportunities.
  • Coordinate yearly Youth Protection Training prior to Summer Camp.
  • Coordinate Fast Start Training for new parents after Webelos have bridged.
  • Assist Scoutmaster with preparations for annual Junior Leader Training (JLT) as needed.
  • Coordinate monthly training events for parents at troop meeting. This is done by finding topics of interest or need for the adults/parents and arranging a short presentation from the Scoutmaster Corps or other knowledgeable person.
  • Keep the Scoutmaster and Committee Chair appraised of activities.
  • Inform Database Coordinator of training completed so accurate records can be maintained.
  • Report to Troop Committee as needed at Committee Meetings.

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Friends of Scouting (FOS) Coordinator Filled

Coordinate Friends of Scouting Presentation. Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair and the Troop Committee.

Reports to: Committee Chair

Duties:

  • Arrange to pick-up FOS materials from district FOS coordinator and attend any required orientation meeting.
  • Ensure that every family in the troop has the opportunity to participate in the FOS campaign.
  • Coordinate with district presenter an FOS presentation at the March court of honor.
  • Sign up for FOS presentation at September Spotlight on Scouting (Roundtable).
  • Maintain liaison with Scoutmaster and Advancement Coordinator to schedule FOS presentation during March court of honor.
  • Report to Troop Committee as needed, and at conclusion of campaign.

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Service Project Coordinator Filled

Coordinate and promote annual service project for Trinity Lutheran Church and Community, as thanks for allowing us to meet in their facilities. Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair and the Troop Committee.

Reports to: Committee Chair

Duties:

  • Coordinate meeting with COR and/or Committee Chair and school Principle to discuss suitable projects the troop could do for the school.
  • Discuss possible projects with Committee Chair and Scoutmaster for suitability.
  • Gain PLC and Troop Committee support for project and set date.
  • Coordinate procurement of materials/supplies needed.
  • Promote attendance at service project and generate a sign-up list.
  • Coordinate with school staff any access to facilities that may be required.
  • Maintain records of participation hours and submit same to Advancement Coordinator.
  • Coordinate sending thank you letters for those who donated material/supplies. Provide a copy of these letters to school office.
  • Report on project to Troop Committee.

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Re-charter Coordinator Filled

Coordinates the annual re-charter of troop. Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair and the Troop Committee.

Reports to: Committee Chair

Duties:

  • Attends district re-charter training/orientation meeting.
  • Coordinates with Committee Chair and Scoutmaster to set re-charter turn-in dates.
  • Notifies parents about re-charter dates.
  • Works with Database Coordinator to distribute re-charter paperwork and updated forms.
  • Works with Treasurer to collect and record re-charter fees.
  • Works with Database Coordinator to update troop records and prepare Troop master data submission to council office by turn-in date.
  • Obtain necessary signatures on re-charter forms from Scoutmaster and Charter Organization Representative in timely manner.

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Uniform Bank Coordinator – Available

Maintains uniform bank of extra uniform parts. Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair, Scoutmaster, and the Troop Committee.

Reports to: Committee Chair

Duties:

  • Maintain spare uniform parts as donated by Scouts in the Troop and others.
  • Ensure that spare uniform parts are displayed at courts of honor for use by any interested scouts.
  • Promote donation of outgrown and unused uniform parts to the uniform bank.

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Life to Eagle Advisor Filled

Acts as a resource for Life Scouts preparing to work on the Eagle rank. Appointed by the Committee Chair and Scoutmaster and serves at the satisfaction of the Committee Chair, Scoutmaster, and the Troop Committee. This could be an ASM or a Troop Committee position.

Reports to: Committee Chair and Scoutmaster

Duties:

  • Provide scouts attaining Life rank the "Life to Eagle" packet.
  • Advise Life scouts on the general process of attaining the Eagle rank.
  • Advise Life scouts on Eagle service projects and provide guidance on paperwork preparation.
  • Assist families of Eagle scouts with Eagle Court-of-Honor planning.
  • Coordinate with Advancement Coordinator requests for Eagle letters of congratulations from dignitaries.
  • Should be an Eagle scout, or the parent of an Eagle scout.

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Newsletter Editor – Available

Publish a quarterly newsletter for each court of honor. Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair and the Troop Committee.

Reports to: Committee Chair

Duties:

  • Prepare and distribute Troop newsletter on a quarterly basis, with a calendar of upcoming events and news about recent events.
  • Contact area coordinators for news of upcoming activities and results of completed activities.
  • Solicit news articles from troop members.

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Youth Protection Coordinator – Available

Ensure that troop follows youth protection guidelines. Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair and the Troop Committee.

Duties:

  • Attend district youth protection training and be familiar with all youth protection guidelines.
  • Coordinate presentation of youth protection videos to all youth prior to summer camp.
  • Advise the Scoutmaster, other adult leaders, and scouts on youth protection issues.
  • Coordinate and promote adult attendance at Youth Protection Training course.

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Adult Grubmaster Filled

Coordinate the purchase of food for the Adult Patrol on camp outs.

Duties:

  • Work with the Tour Leader and adults attending the camp out to prepare a menu.
  • Coordinate buying of food and getting to troop departure point for camp outs. Emphasis is staying on budget while following menu plan for number of adults attending.
  • Work with Quartermaster to make sure adult staples boxes are stocked with consumable items.
  • Need to be at the troop meeting when menus are being planned.
  • On some occasions the troop may need to purchase all food for both scout and adult patrols as one menu. In this case will coordinate the purchase of all food working closely with Tour Leader and Troop Committee to stay on budget for menu planned and number of people attending the camp out.

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Merit Badge Counselor – Available

Merit Badge Counselors are subject matter experts for the Merit Badges they counsel either through vocation or hobby.

Duties:

  • Take Merit Badge Counselor Training.
  • Submit Merit Badge Registration Paperwork to counsel office.
  • Inform Advancement Coordinator and Web Master of registration as a Merit Badge Counselor.
  • Conduct all Merit Badge classes and counseling within published BSA guidelines. This includes Youth Protection Training and the Guide To Safe Scouting.
  • Whenever a Merit Badge Counselor is counseling their own son for a merit badge, the scoutmaster must approve such an arrangement and other scouts must also be included in the merit badge sessions.

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Committee Member (MC) – Available

All registered adults are members of the Troop Committee. The Scoutmaster and Assistant Scoutmasters are non-voting members. All other registered adults have a single vote. All adult leaders must be approved by the Committee Chair and the Charter Organization Representative after a reference check.

<!--[if !supportLists]-->·         <!--[endif]-->Duties:

  • Read their son's Scout Handbook.
  • Understand the Aims and Methods of scouting.
  • Take Fast Start and Youth Protection Training.
  • Show support to individual scouts and the troop by attending Courts of Honor and as many troop meetings as possible.
  • Attend as many Committee Meetings as possible.
  • Support troop fund raisers, service projects, and activities.
  • Participate on Board of Reviews as requested by the Advancement Coordinator.
  • Assist the area Coordinators when requested.

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Adult Recognition Sub-Committee – Available

Comprised of Charter Organization Rep., Committee Chair, and Advancement Coordinator.

Duties:

  • Make recommendations for adult recognition at the District Dinner for those adults deserving and qualified for recognition.
  • Track and process varies adult knot recognition as appropriate.
  • Plan adult recognition at the June Court of Honor for those adults involved in supporting the troop throughout the year.

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Webmaster Filled

Job Description
In order to keep the troop members, and their families, informed, the troop maintains a website.

 

Duties

  • Publish troop annual outdoor planning calendar
  • Maintain troop committee contact information
  • Maintain troop contact information
  • Publish troop committee organizational chart
  • Publish troop organizational chart
  • Maintain new scout / visitor information or Frequently Asked Question (FAQ) section
  • Receive ad hoc content from Trop Committee members, Troop Historian and Troop Scribe
  • Lead in the preparation of the annual troop budget
  • Lead the Friends of Scouting campaign
  • Report to the Troop Committee at all meetings  

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Popcorn Chairman (aka Popcorn Kernel) – Available

Job Description
Popcorn sales are a National level, approved, annual fundraiser. The program is a low risk venture because money is collected at the time of sale and the troop is not required to pay until after the popcorn has been picked up and distributed to end buyers. The program rewards participation in pre-sales activities, timely pickup and timely return of money after distribution. The program includes a multi-tiered, individual sales incentive in the form of prizes.

Duties

  • Set and communicate individual, patrol and troop goals.
  • Determine additional incentives for individual, patrol and troop sales levels if appropriate.
  • Get a list of Scouts who want to participate in Popcorn sales
  • Attend District kickoff meeting
  • Brief Scouts and distribute sales material
  • Consolidate Scout orders and forward to District before deadline
  • Supervise popcorn pickup
  • Distribute troop popcorn order to Scouts
  • Collect money from Scouts and forward to District before deadline
  • Arrange for prizes to be awarded for top sales

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Court of Honor Coordinator – Filled

Job Description
Every three months, the troop conducts a Court of Honor to formally award and recognize Scouts for their achievements. The Court of Honor should have a special theme or illustration to underscore the advancement process. The tone for the Court should properly blend a fun, family event with a somber recognition of diligent effort by those recognized.

Duties

  • Find people to help set up tables
  • Purchase or coordinate refreshments
  • Develop the schedule
  • Coordinate or provide for theme and any special displays or props
  • Coordinate with the Advancement Chairman to ensure recognition devices area available and organized for efficient presentation

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References:

Troop Committee Guidebook - BSA Publication #34505B
The Scoutmaster Handbook - BSA Publication #33009
Guide To Safe Scouting - BSA Publication #34416E


 

The Troop Committee consists of the following:

    • Scoutmaster
    • Assistant Scoutmasters
    • Committee Chairman
    • Chartered Organization Representative
    • OA/Troop Representative Adviser
    • Webmaster
    • Treasurer
    • Troop Secretary
    • Advancement Chairman
    • Chaplain
    • Adult Quartermaster
    • Program Director
    • Training Chairman
    • Popcorn Chairman
    • Court of Honor Coordinator
    • Fundraising Coordinator
    • Recruiting Coordinator
    • Scouting for Food Coordinator
    • Newsletter Editor
    • Meeting Program Chairman
    • Senior Patrol Leader.

Parents are always welcome to attend the committee meetings, which are held every second Monday of the month (unless otherwise noted on the Troop calendar).

Committee Duties

    • Ensures that quality adult leadership is recruited and trained. In case the Scoutmaster is absent, a qualified Assistant Scoutmaster is assigned. If the Scoutmaster is unable to serve, a replacement is recruited.
    • Provides adequate meeting facilities.
    • Advises the Scoutmaster on policies relating to Boy Scouting and the chartered organization.
    • Supports leaders in carrying out the program.
    • Responsible for finances, adequate funds, and disbursements in line with the approved budget plan.
    • Obtains, maintains, and properly cares for troop property.
    • Ensures the troop has an outdoor program (minimum 10 days and nights per year).
    • Serves on Boards of Review and Courts of Honor.
    • Supports the Scoutmaster in working with individual boys and problems that may affect the overall troop program.
    • Provides for the special needs and assistance some boys may require.
    • Helps with the Friends of Scouting campaign.
    • Assists the Scoutmaster with handling boy behavioral problems.